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Effective Date: 05th-March-2025
Theo Mat & James Associates (“the Firm”, “we”, “our”, or “us”) respects the privacy of our clients, prospective clients, website visitors, and partners. This Privacy Policy explains how we collect, use, disclose, and protect your personal information in connection with our legal services and website.
We may collect the following types of personal information: Personal Identification: Name, contact details (email, phone number, address), date of birth, nationality. Professional/Business Details: Company name, job title, business registration documents. Legal Information: Documents, case details, contracts, and other information necessary to provide legal services. Financial Information: Billing details, payment history, bank information (when applicable). Website Data: IP address, browser type, device information, and browsing activity (via cookies and analytics).
We use collected information for: Providing and managing legal services. Conducting legal research, case preparation, and representation. Responding to inquiries, scheduling consultations, and client communication. Fulfilling regulatory, compliance, and professional obligations. Processing payments, billing, and account management. Improving our website, services, and client experience.
We process your personal information based on: Client Consent – when you voluntarily provide information. Contractual Necessity – to deliver legal services under an engagement agreement. Legal Obligations – to comply with applicable laws and professional regulations. Legitimate Interests – to improve services, maintain security, and grow our practice.
We do not sell, rent, or trade your personal data. However, we may share information with: Authorized attorneys, consultants, or staff working on your case. Regulatory or government authorities when legally required. Third-party service providers (e.g., IT support, cloud storage, billing systems) under strict confidentiality agreements. Courts, tribunals, and opposing counsel where necessary in legal proceedings.
We retain personal data only as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements.
We implement industry-standard security measures, including encryption, restricted access, and secure storage, to protect your personal information from unauthorized access, misuse, or disclosure.
Depending on applicable laws, you may have the right to: Access, correct, or update your personal information. Request deletion of your personal data (“right to be forgotten”). Restrict or object to processing under certain circumstances. Request data portability where applicable. Withdraw consent at any time without affecting prior lawful processing.
Our website may use cookies and analytics tools to enhance user experience, track website performance, and personalize content. You can disable cookies in your browser settings, though some features may not function properly.
Our website may contain links to external sites. We are not responsible for the privacy practices or content of third-party websites.
For clients outside our jurisdiction, data may be transferred and stored in compliance with applicable data protection laws, including GDPR standards.
We may update this Privacy Policy from time to time. The “Effective Date” above reflects the latest revision. Updates will be posted on our website, and significant changes may be communicated directly to clients.
